📖 User Guide

1Access the Login Page

Navigate to https://pgbooking.online and enter your credentials.

2Enter Your Credentials

Use the username and password provided by your administrator. First-time users should change their password immediately.

1Access the Dashboard

Navigate to the Room Vacancy section from your main dashboard. You'll immediately see a visual representation of all your rooms.

2Identify Available Spaces

Available rooms are clearly marked with visual indicators. Green means ready to show, yellow means partially occupied, and red means fully booked.

3Plan Your Next Tenant

When a potential tenant visits, you can instantly show them which rooms are available, making the booking process smooth and professional.

1Navigate to Rent Tracking

Click on "Monthly Rent Tracking" in the sidebar. You'll see all tenants with their current payment status.

2Record a Payment

When a tenant pays, click "Record Payment" next to their name. Enter the amount, date, and payment method (Cash, UPI, Bank Transfer, etc.).

3Track Payment History

View complete payment history for each tenant. See all past payments, outstanding amounts, and generate receipts instantly.

1Click "Add Tenant" Button

Navigate to the 📋 Tenant Details section and click the "+ Add Tenant" button in the top right corner.

2Fill in Tenant Information

Enter comprehensive tenant details:

• Full Name: First and last name of the tenant
• Phone Number: Contact number (required for payment reminders)
• Email Address: Email for receipts and communications
• Room Assignment: Select from available rooms
• Monthly Rent: Agreed rent amount
• Security Deposit: Deposit amount if applicable
• Move-in Date: Date when tenant joins
• Emergency Contact: Alternative contact person

3Save and Verify

Click "Save" to add the tenant. They'll immediately appear in your tenant list with all their details accessible.

Update Information Anytime

To modify tenant details:

1. Find the tenant in your tenant list
2. Click the "Edit" button on their card
3. Update any fields that need changes
4. Click "Save Changes" to update

1Add a New Room

Navigate to the "Manage Rooms" section and click the "+ Add Room" button. This is where you'll configure your entire room structure.

2Configure Room Details

Enter comprehensive room information:

• Room Number/Name: Unique identifier (e.g., 101, 102, or "Deluxe A")
• Room Type: Single, Double, Triple, Dormitory, etc.

3Save and Verify

After saving, your room will appear in the room list. You can now assign tenants to available beds in this room.

1Navigate to 📊 Monthly Analysis

Click on "Monthly Analysis" in the sidebar. You'll see your financial dashboard with income, expenses, and profit calculations.

2Click "Add Expense"

To track your business costs, click the "Add Expense" button. This helps you get accurate profit calculations.

3Enter Expense Details

Fill in comprehensive expense information:

• Category: Electricity, Water, Maintenance, Salaries, Internet, Security, Cleaning, etc.
• Amount: Total expense amount
• Date: When the expense occurred
• Description: Brief details about the expense
• Payment Method: How you paid (Cash, UPI, Bank Transfer)

4View Updated Analytics

After adding expenses, your profit/loss calculations update automatically. See how expenses impact your bottom line in real-time.

1Access Settings

Navigate to the "Settings" section from the main menu. Here you'll find all your property management options.

2View PG Details

See comprehensive information about your PG:

• Property Name: Your PG's registered name
• Address: Complete property address
• Contact Information: Phone, email, and other contact details

Track Your License Status

The Settings section prominently displays your license expiry date. This helps you:

• ✅ Stay compliant with licensing requirements
• 📅 Plan ahead for license renewal
• ⚠️ Get notified before expiration
• 📋 Maintain proper documentation

Access Historical Records

All tenants that have been removed from your active list are preserved in the Settings section under "Past Deleted Tenants". This includes:

• 📋 Complete tenant information (name, contact, room assignment)
• 📅 Move-in and move-out dates
• 💰 Payment history during their stay
• 📝 Notes and special information
• 🗑️ Deletion date and reason (if recorded)

Why This Matters

Historical tenant records are valuable for:

• 📊 Analyzing tenant turnover patterns
• 📈 Understanding occupancy trends
• 🔍 Reference for future tenant verification
• 📄 Maintaining records for tax and audit purposes
• 📧 Contacting past tenants for referrals or re-rentals

1Edit Amenities

Click the "Edit Amenities" button in Settings to manage all your PG facilities and features. This helps potential tenants know what to expect!

Complete Amenities List

You can configure the following amenities:

• WiFi: Internet connectivity (Yes/No)
• Biometric: Biometric access system (Yes/No)
• Night Gate Closing: Set time or keep open 24/7
• Food Service: Number of meals per day (0-4)
• Food Type: South Indian, North Indian, Continental, or Mixed
• Veg/Non-Veg: Vegetarian, Non-Vegetarian, or Both options
• Cupboard: In-room storage availability (Yes/No)
• Study Table: Dedicated study space (Yes/No)
• Geyser: Hot water facility (Yes/No)
• Attached Bathroom: Private bathroom (Yes/No)
• Smoking Allowed: Smoking policy (Yes/No)
• Washing Machine: Laundry facility (Yes/No)
• Room Cleaning: Housekeeping service (Yes/No)
• Lift: Elevator availability (Yes/No)
• Google Maps Link: Location for easy navigation
• Parking: Vehicle parking space (Yes/No)